Sample Approval & Pre-Shipment Checklist

Sample Approval & Pre-Shipment Checklist

Happy with your product sample? Before you approve production, record exactly what you expect your supplier to deliver.

This free, fillable PDF helps you organize sample feedback, requested changes, production approval, and third-party inspection arrangements. Keep it with your supplier records so you can see what’s confirmed and what still needs an answer.

Use the checklist to:

• Review measurements, materials, construction, branding, and packaging.

• Identify the exact sample and specification version you’re approving.

• Document that substitutions require your written approval.

• Record inspection arrangements and follow-up actions.

• Track corrections and your final shipment decision.

Includes a completed women’s sweatpants example showing how to write specific, useful notes.

Free download · 4-page fillable PDF · Use one copy per product and order

This checklist helps organize your records. It does not replace an independent product inspection or required testing.